Sponsored by USCRF and School of Public Health

	Wanda Hutto

	Services
		Provides pre-proposal support including identification of funding sources, presentation of grant workshops, and coordination of weekly flights to Washington for meeting with sponsor agencies.
		Processes all sponsored project proposals for institutional signatory approval.
		Negotiates and accepts all sponsored project awards.
		Establishes all sponsored program accounts.
		Assures compliance with all university and sponsor policies and regulations.

	Services
		Issues all subcontracts/subawards under all sponsored projects.
		Processes most post-award actions (rebudgeting, no-cost extensions, change of scope, etc.)
		Advises project directors on grant/contract administration issues.
		More information on this program:     https://sam.research.sc.edu/

		Specific areas of responsibility include:
			Human Subjects Protection Program and Institutional Review Board
			Conflict of Interest and Outside Professional Activities Reporting
			Misconduct in Research and Scholarship
			Training in the Responsible Conduct of Research
			Liaison to institutional compliance committees including IACUC and Health and Safety
			Monitoring government legislation and regulation related to compliance issues
			More information on these programs:  http://orc.research.sc.edu

		USCRF and the Development Office Coordinate Private Funding
		Foundation Consultant Activities (Sandra Glass)
			Review One-Page Concept Papers
			Review Letters of Inquiry
			Serve as an Advisor Regarding Strategies for Approaching Foundations
		Contact
			Harriet Showman, Director of Development/Foundations
			7-4095
			Hshowman@sc.edu

		Developed by Faculty
		Funding Source Identified
		Grant Process Begins

		Search Mechanisms
			Community of Science
				http://fundingopps.cos.com/
			Foundation Center
				http://www.fdncenter.org/
			Funding Alerts
				https://sam.research.sc.edu/funding_alerts/alertpage.htm
		Contact Proposal Development Coordinator
		Funding Agency
			Topic should be compatible with agency funding interests
			Consider agency limits on budget, applicants, and geographic area

		Write the Proposal
			Develop Timeline
			Follow sponsor guidelines
			Explain things
			Don't make assumptions of your reviewers
			Be innovative .. new audiences, new techniques, etc.
			Be specific
		Institutional Official Approval
			sam Office
			Assigned Sponsored Program Administrator
			For the list:  https://sam.research.sc.edu/assigns01.htm

		Complete sam Form
			https://sam.research.sc.edu/samforms.html
		Proposal
		Sponsor Guidelines

		Red Flags in the Budget
			Indirect Cost Rate Calculations
			Fringe Benefits
			Cost Share
				Provide documentation
			Subcontracts/Consultants
				Provide documentation
			Equipment
			Tuition
			Budget Narrative
			Basic Calculations

		Current Rate = 19.10%
		Dates Effective – July 1, 2002 through June 30, 2003
		http://www.sam.research.sc.edu/fringebenefit.html

		Additional Red Flags
			Follow Sponsor Guidelines
				Special Terms and Conditions
			Departmental Collaboration and Policies
			Human Subjects
			Animals
			Hazardous Materials
			USC Financial Conflict of Interest Disclosure

		Assigned Proposal Number
			Enter into Database
		Transmittal Letter
		Attachments (varies by sponsor)
			Debarment Forms
			Lobbying Disclosure
			Drug-Free Workplace Forms
			Affirmation Action Forms
			Copy of Board of Directors
			Copy of Indirect Cost Rate Agreement

		Authorizing Signatures
			Additional signatures may be required depending on project amount
		Ready for Pick-Up or Delivery
			Department copies and mails to sponsor

	Bonnie Feary

	F Federal
	G State
	H Municipal/County
	J Business/Industry
	K Foundation/Non-Profit
	L Other/Hospital

	Maxine Mixon, Prevention Research Center
	LaVerne Shuler, Exercise Science
	Stephen Wilson, Office of Research
	ARNOLD SCHOOL OF PUBLIC HEALTH

		What’s covered:
		Pre-preparation Checklist
		Budget Preparation Resources
		Key Budget Issues
		Post-preparation Checklist
		Sample Completed Budget Forms

	Before you start:
		Review agency guidelines, instructions, and forms
		Review sam guidelines and internal forms
		Determine all proposal submittal deadlines
		Identify target cost or ceiling amount
		Determine start date and grant period
		Review proposal

				sam website:  http://www.sam.research.sc.edu/prepguide.html

		Applicable to all budgets:
		NIH Modular Budgets (Maxine Mixon)
		Personnel (Maxine Mixon / LaVerne Shuler)
		Consultant Costs (LaVerne Shuler)
		Equipment (LaVerne Shuler)
		Supplies and Materials (LaVerne Shuler) E

		Travel (LaVerne Shuler)
		Other Expenses / Costs (L. Shuler / S. Wilson)
		Consortium / Contractual Costs (Maxine Mixon)
		Consultants (LaVerne Shuler)
		F&A (Indirect) and MTDC Costs (Stephen Wilson)
		Cost Sharing and Matching (Stephen Wilson)

		Applies to NIH research grant applications requesting up to $250,000 per year. Request total direct costs in modules of $25,000.
			NIH website for modular research grant applications:
				http://grants1.nih.gov/grants/funding/modular/modular.htm
			Features (handout)
			FAQ (handout)

		Salary
			Institutional Base Salary (excludes salary supplements and bonuses)
			Appointment Types
			Faculty Summer Salary
			Total commitment must not exceed 100%, including contributed effort
			FY 2003 NIH Salary Limitation: $171,900
			Apply appropriate escalation factor on multi-year budgets
		Fringe Benefits
			Specifically identified to each employee
			Check sam website for latest rates
				Fringe Benefits Calculator

		USC faculty/staff cannot be paid consultants on a USC grant.
		State employees require dual employment approval.
		Budgeted costs cannot exceed max daily rate.
		Include travel and per diem costs.
		Include letters of commitment in proposal.
		Submit USC Procurement Exemption Certification Form.

		Itemize under separate categories.
			In-state, out-of-state, and foreign travel
		Use current mileage and meal allowance rates.
		Include related expenses.
			Ground transportation
			Parking
			Registration fees
			Travel agency services fees
			Phone calls

		Examples of items included:
		Project-specific long-distance telephone & voice mail
		Participant support costs (travel, fees, meals, stipends, etc.)*
		Printing and publication costs
		Freight and project-specific postage
		Rentals and leases
		Equipment and animal maintenance
		Service contracts
		Stipends and honoraria
		Graduate student tuition E
		* Some funding agencies require that travel and meals be included under the TRAVEL and SUPPLIES budget categories, respectively.

	For Graduate Assts:
	$1,753 per full time (20 hrs/wk) GA
	$   877 per half time (10 hrs/wk) GA
	Goes under other expenses if allowed by agency
	Excluded from IDC computation
	Must be indicated as cost of department on PAP
	form (item 1) if not covered by funding agency.

	Criteria:
		Funds will be paid to another institution rather than to an individual.
		Subrecipient will contribute to scholarly or scientific conduct of the project.
		Subrecipient effort requires judgment, unique expertise, and original thought.
		Subrecipient does not provide identical services to others as their primary business.

	Requirements:
		Separate statement of work.
		Detailed budget.
		Written confirmation of institutional commitment.
		Submit USC Procurement Exemption Certification Form.

	Use appropriate F&A cost rates
			On-campus, off-campus, effective dates
	F & A (indirect) costs exclude:
			Capital expenditures:
				Equipment
				Renovations and Alterations
				Buildings
			Tuition remission
			Each sub-award in excess of first $25,000
			Rental costs of off-site facilities
			Student support costs (e.g. Stipends, Scholarships, etc.)
			Patient care costs
	Modified Total Direct Cost (MTDC)

	National Institutes of Health (NIH) Modular
			Same Modules (handout only)
			Variable Modules
		National Science Foundation (NSF)
		Robert Wood Johnson Foundation (RWJF) (handout only)
		NIH and Centers for Disease Control and Prevention (CDC)
			PHS 398

		Each year must have a budget  and a cumulative budget for total project.
		Summer salary for faculty is restricted to two-ninths of the academic salary.
		Personnel is divided into two categories:
			Senior Personnel and Other Personnel
		All other budget categories similar to NIH
	Statutory cost share of 1% is required
				Not required on application

	Tonya Lewis and Linda Zinna

	LIMITATIONS
		Fixed Price Contract
		Cost Reimburseable
		Line Item Restrictions
		Unallowable Costs
		Matching Requirements
			Voluntary
			Mandatory

	F & A COSTS
		Special Rates
		Change in Rate
		Modified

	REPORTING
		FINANCIAL
		TECHNICAL
		PATENT
		EQUIPMENT

	MONTHLY MANAGEMENT REPORTS
		LEVEL I

	Mike Hamilton
	Tonya Lewis
	Tracy Pham
	Gina Thomas
	Call CG&A at
	777-4850
	Peggy Walsh
	Nicole Walukewicz
	Neal Woody
	Linda Zinna
	Fax CG&A at
	777-8817