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Department - PI locates funding source>Fed,State,Private agency

prepares/submits proposal outlining scope of work,

relevance to source, people involved, & proposed budget.

Grantor – Federal, State, or Private Agency

negotiates and approves proposal, issues funds

sam - Sponsored Programs & Research

reviews grant application/proposal; compare w/OMBs &

USC rules & regs; negotiates w/Grantor,PI regarding IDC,

c/s or other matter; approves the final contract, assigns grant

number, prepares an Account Memorandum & sets up the

budget; copies of the Acct. Memo/budget is forwarded to CGA

and Dept.’s Bus. Mgr.

CGA - Reviews & Monitors grant

FPC/Cost Reimburseable to determine how to bill/closeout

Bill: FPC – no billing--payments rec’d in advanced for services to

be done or expenses to incur

CRC – billed monthly/quarterly as services/expenses are incurred

Closeout: FPC collected IDC, the balance is refunded to the Dept. (E150)

FPC no IDC, the balance is split between Dept. & USC’s Gfund

FPC off campus, USC collects 20% of balance & what’s left is

split between the Dept. & the school

CRC – balance is refunded to the Grantor

FPC/Cost Reimburseable to determine how to bill/closeout account

Bill: FPC – no billing--payments rec’d in advanced for services to

be done or expenses to incur

CRC – billed monthly/quarterly as services/expenses are incurred

Closeout: FPC collected IDC, the balance is refunded to the Dept. (E150)

FPC no IDC, the balance is split between Dept. & USC’s Gfund

FPC off campus, USC collects 20% of balance & what’s left is

split between the Dept. & the school

CRC – balance is refunded to the Grantor

Line Item Restrictions: Sea Grant does not allow any line item to be expended more than 5% of its budget. Prior written approval is required.

SCUREF will not pay for any line item that was not budgeted. Ex. Invoiced

for ‘supplies’ but budgeted for ‘equipment’. Form required to rebudget the

Equipment category to supplies.

Unallowable Costs: Food & Equipment

Matching Requirements – Mandatory

Special Rates are other rates from regional campuses

Change/Modified Rates – rates that have been changed due to renegotiations—rates other than the current rate of 45%

Last fiscal year – 44.5%, prior years – 45.5%

Financial – CGA

Technical/Progress – Department PI

Patent – PI/sam

Equipment – CGA (Dena Dalton)

•We ensure that all expenses (TAs, PO invoices, DEVs, payroll)

submitted for payment are allowed and that grant has sufficient

funds to cover costs –Monitoring—Linda Zinna will discuss in a few

•CGA is the initial point of contact for internal/external auditors