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USC Procedures for Externally-Sponsored
Graduate Student Work Experience
The graduate work experience is designed to be an educational
experience for the graduate student wherein he/she is exposed
to real life experience in their discipline. Foreign graduate
students
In order for a graduate student to participate in an externally-sponsored
work experience, the following actions must be completed:
1. Department or sponsor will complete two (2) copies of the
USC Student Work Experience form (docs/gswe.doc
). The latest version (9/04) of this form must be used. Also,
there is a document available for use in amending a work experience
pdf/gswe_amd.pdf). Questions
regarding completion of these forms or processing of the form
should be addressed to your Sponsored Awards Administrator..
2. The total cost of the Student Work Experience should include
salary (at level established by department in accordance with
Graduate School policy) plus appropriate fringe benefits (https://sam.research.sc.edu/fringebenefits.html)
plus tuition (http://www.sc.edu/bursar/schedule.html).
3. The completed form must be routed through student’s department
for completion of a SAM processing form. Please indicate breakdown
of funding under the Remarks section of the SAM processing
form (salary, fringe benefits, tuition).
4. The completed Work Experience form (2 copies) and the completed
SAM processing form are sent to SAM from department.
5. SAM will sign the Work Experience and route to Sponsor
for signature, if necessary. It will speed up the process
if the Sponsor signs the copies of the agreement before it
is routed to SAM.
6. After Work Experience form has been signed by Sponsor,
SAM will establish departmental account.
7. Student is hired by department using account established
by SAM.
8. Departments are advised to exercise caution when establishing
assistantships, particularly with small businesses, since
departments will be responsible if the sponsor defaults on
payments and USC is unable to collect.
9. International students may not be hired as graduate assistants
under a Graduate Student Work Experience agreement.
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